Medical transcription: Anticipating the needs of healthcare facilities

Outsourcing medical transcription to the right service provider has many advantages. The more obvious ones being accurate, timely, economical and secure creation of records. Apart from the obvious, outsourcing medical transcription has many strategic advantages, one of them being the service provider tailoring their services according to what the healthcare facility may require.

It is a well-known fact that the healthcare field is constantly evolving, new things are being discovered on a daily basis, both in terms of new ailments as well as new remedies in the form of medication, procedures, therapies and surgery methods. It is important that the person/s documenting the patient records be well versed with the latest developments. Moreover the norms for documentation as well technological changes in the medical transcription field also keep evolving. All these need to be incorporated without incurring additional costs.

How does outsourcing medical transcription help healthcare facilities cope up with the changing environment?

Outsourcing medical transcription can help healthcare facilities cope up with the changing environment by anticipating their needs and tailoring their services accordingly.

Solutions are provided for changing needs of the healthcare facilities by the following methods:

·       Training methods: Training methods adopted by the medical transcription service provider have impact on the following areas.

a)    Coping with varying volumes:  By constantly recruiting and maintaining a large team of medical transcriptionists, the medical transcription service provider would be able to maintain accuracy levels and meet turnaround time commitments even with huge influx of patients.

b)    Dealing with specialties: A medical transcription service provider that creates specialist medical transcriptionists by training them in one or two specialties enables them to cope varying needs of the healthcare facilities, when new specialties are added. Moreover updating the medical transcriptionists on the latest developments in the particular specialty becomes more efficient. The medical transcriptionists are well versed with the terminology used and with the formats required enabling them to meet the highest standards of accuracy within optimum turnaround time.

·       Adopting technology: Technology adopted by the medical transcription service provider has impact on the following areas:

a)    Flexible uploads and downloads: Medical transcription uses technology for dictation, uploading of audio files and downloading of finished transcripts. The technology used by the medical transcription service provider needs to be advanced to cope with all these needs and at the time need to be easy to use. 

b)    Powerful archiving: Healthcare facilities have a huge number of healthcare professionals dictating sizable volumes of dictation on a daily basis. The healthcare facility would also be receiving huge volume of transcribed files on a daily basis. Tracing these files, dictated as well as transcribed at any given point of time can be very difficult. Anticipating this the service provider needs to use a system which has powerful archival features to enable all these functions.

c)     Security:  Security of data during transmission is on of the main concerns of healthcare facilities. Technology used by the service provider needs to provide for the security of data at all levels.

d)    Integration with EMR: Adoption of EMR needs that the service provider has HL7 interface to enable transmission of data into the EMR system without additional investment.

TransDyne is a professional medical transcription service provider that has always anticipated the needs of healthcare facilities and also incorporated the latest developments in the field of healthcare, while offering outsourced medical transcription solutions to healthcare facilities.

TransDyne offers medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To avail outsourced medical transcription services from TransDyne, click here.

Medical transcription: Outsourcing advantages

When it comes to medical transcription needs of a healthcare facility, there are various options available to them. They could choose to go in for an in-house transcription team or engage Independent contractors, or engage the services of a medical transcription service provider. Sometimes healthcare facilities choose to have a combination of all three.

However outsourcing medical transcription needs on a turnkey basis to a professional medical transcription service provider has a lot of advantages. Once the expertise of the medical transcription service provider has been evaluated in terms of accuracy, turnaround time, security, technology and the flexibility of services, there are many advantages to outsourcing medical transcription the right way.

Given below are some of the advantages of outsourcing medical transcription:

1.     Saving time: By outsourcing medical transcription, the administrative staff of the healthcare facility as well the healthcare professionals can organize their limited time better to focus on the core business; that of providing quality care.

2.     Saving resources: Outsourcing medical transcription frees up resources like Information technology, real estate, working capital, management personnel etc. These resources can then be utilized more optimally.

3.     Savings on infrastructure: Having medical transcription in-house would require infrastructure like real estate, computers, utilities etc, which would have to be dedicated to medical transcription. By outsourcing medical transcription, investment on this infrastructure could be saved.

4.     Saving on efforts: A lot efforts are needed from people at every level, when medical transcription is executed in-house or through the use of independent contractors. Activities like recruitment, training requires a lot of effort. Outsourcing medical transcription makes sure that these efforts are channeled more productively.

5.     Less strain on internal resources: Due to increasing costs, decreasing percentage of reimbursements, and limited budgets, it has become increasingly challenging to manage internal resources. Outsourcing medical transcription lessens the strain on internal resources.

6.     Gaining from the expertise of the provider: Outsourcing medical transcription has the advantage of the healthcare facility gaining from the expertise of the medical transcription service provider. The experience and expertise of the medical transcription service provider add to the other benefits of outsourcing.

7.     High quality of service: As more and more resources of the healthcare facility are freed, the focus on providing quality services would improve, thereby enhancing the quality of service.

8.     Flexibility of choice: One of the major advantages of outsourcing medical transcription is the flexibility of services provided. The onus of having to organize medical transcription services for varying influx of patients, holiday transcription and weekend transcription needs is on the service provider.

9.     Increase shareholder value: With the minimization of costs, profits are maximized thus increasing shareholder value.

10. Streamlined and improved operations: With one of the vital functions in the healthcare process, being taken care of, the administration of the healthcare facility is free to focus on other areas. This helps streamline and improve operations.

11. Being competitive: The ability to cut costs without affecting the quality and turnaround time of medical reports, gives a competitive edge to the healthcare facility.

12. Improvement and expansion of services: With huge cost saving benefits and improvement in efficiency, by outsourcing medical transcription, the healthcare facility, improvement and expansion plans become a reality.

13. Improvement in cash flow: Medical transcription is the first stage of the receivables cycle. Outsourcing medical transcription ensures that the turnaround time is reduced, thus quickening the receivables cycle. This in turn improves the cash flow.

Apart from all the above strategic advantages, outsourcing medical transcription needs to a professional medical transcription company like TransDyne has benefits like quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail outsourced medical transcription services from TransDyne, click here.

Medical transcription: Flexible services

It is a constantly changing world, needs are also constantly changing. It is the onus of the service providers to be flexible to meet the changing requirements of their target customers. Medical transcription is a service that has been allied with the healthcare sector by converting the audio records of the patient-healthcare professional encounter into text format. To fulfill the varying needs of the healthcare sector it is important that medical transcription services be flexible.

What are the factors that could affect medical transcription?

• Varying influx of patients: The influx of patients is not something that can be predicted. It is important for medical transcription service providers to be prepared for varying volumes of transcription depending on the inflow of patients.

• Turnaround time requirements: Different specialties have different turnaround time requirements. Sometimes the healthcare professional may require the report to be transcribed instantly and sometimes a time lag does not affect the process of healthcare. A medical transcription service provider has to be in a position to meet the varying turnaround time requirements

• New specialties being added to existing healthcare facilities: A medical transcription service provider may be used to transcribing only for certain specialties. When new specialties are added the medical transcription service provider has to develop competency in transcribing for the new specialty as well as keeping up with the current demands. 

• Expansion plans: Healthcare facilities may have plans to expand geographically as well as in other ways. This could mean that the medical transcription service provider needs to adjust to various new factors like new healthcare professionals, new specialties, new formats, different accents, different time zones, different turnaround time expectations and even different systems

• Different formats required by different specialists:  Medical transcription service providers have to keep up with the demands of different formats of reports required by different specialists.

• New developments in the field of healthcare: Healthcare is a field that has constant developments. This could be in the form of discovering new ailments, new therapies and invention of new drugs and procedures. A competent medical transcription service provider has to constantly update its’ team of medical transcriptionists to enable them to provide expert medical transcription services.

• Adoption of EMR: Healthcare facilities may decide to implement an EMR/EHR system. This would require a medical transcription service provider to enable entry of information into the EMR/EHR via HL7 interface.

• Adoption of voice recognition software: Sometimes the medical transcription service provider has to adopt the role of proofreader/editor when healthcare facilities have adopted voice recognition software for their medical transcription needs.

Being associated with healthcare, medical transcription services have to be flexible to meet the varying needs.

TransDyne, a leader in medical transcription believes in being flexible to meet the varying needs of healthcare facilities.

TransDyne has a team of expert medical transcriptionists who have trained to be domain experts in various specialties; this ensures that medical transcription needs for new specialties added are handled expertly.

TransDyne has the technology in place to handle HL7 interface for EMR/EHR adoption.

TransDyne can handle varying turnaround time requirements as well any specific formats required by healthcare professionals.

Outsourcing to a company like TransDyne, which is a leader in the medical transcription industry provides numerous benefits like medical transcription services with 99% accuracy, a guaranteed turnaround time of 24 hours with an option of 4-12 hours for STAT reports, technology that is advanced but easy to use and transcription through secure channels to ensure HIPAA compliance.

To avail flexible medical transcription services from TransDyne, click here.

Medical transcription services for Podiatry

Podiatry is branch of healthcare devoted to the study, diagnosis and treatment of disorders of the foot, ankle and lower leg. A podiatrist is a doctor of Podiatric medicine is also known as podiatric physician or surgeon, qualified by his education and training to diagnose and treat conditions affecting the foot, ankle and related structures of the leg. Podiatrists are uniquely qualified among medical professionals to treat the foot and ankle based on their education, training and experience.

Medical transcription is a service allied with the field of healthcare by creating accurate, timely and reasonably priced records of the patient-healthcare professional encounter. To provide medical transcription based on all the parameters, medical transcriptionists needs to be well versed in the language of medicine, along with listening skills, keyboarding skills and research abilities.

Having acknowledged that catering to special needs requires a higher level of expertise, TransDyne has geared their training practices to meet these needs. TransDyne has formed special teams of medical transcriptionists who are trained in specific specialties, to make them domain experts in that specialty. TransDyne has a team of medical transcriptionists who have been trained in podiatry to enable them to podiatry medical transcription services.

How does specialty training in podiatry medical transcription affect accuracy?

Specialist training in podiatry ensures that the medical transcriptionist is well versed in the terminology and the procedures used in podiatry, thus ensuring that the complex terminology is easily understood by the medical transcriptionists, ensuring that the highest levels of accuracy are maintained from the very beginning.

How does specialty training in podiatry medical transcription affect turnaround time?

Specialist training in podiatry medical transcription enables medical transcriptionists to not only achieve high levels of accuracy but also enables them to meet the turnaround time committed. Moreover due to the high level of accuracy, the need for more number of quality checks are reduced, thus reducing turnaround time.

How does specialty training in podiatry medical transcription affect pricing?

The productivity of the medical transcriptionist are high, the accuracy levels are high and the need for quality checks are lowered, thus reducing the cost per line of transcription. The client benefits in terms of cost saving due to the expertise of the medical transcriptionists.

 

Apart from meeting the commitments of higher levels of accuracy and turnaround time, at lower prices, Podiatry medical transcription by TransDyne has the following benefits:

Data Security: TransDyne ensures Data security by incorporating security measures like 128-bit data encryption, multi-tiered application architecture, design level security, safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedure and multi modal alerts.

TransDyne further ensures data security by ensuring that data doesn’t leave its premises physically. To ensure secure Medical Transcription all the transcription is done in TransDyne’s premises and the premises are secured through appropriate security measures. TransDyne meets and exceeds all the HIPAA regulations.

Technology: TransDyne believes that the technology used for medical transcription like uploading dictation and downloading finished transcripts should be advanced to ensure reliability, but very easy to use requiring very less or no training. TransDyne also has a system with powerful archival features enabling the healthcare professional to easily trace old records. TransDyne also facilitates HL7 interface for interacting with other systems.

To benefit from Podiatry medical transcription services by TransDyne, click here.