Tuesday, January 31, 2012

Medical transcription outsourcing: Improving efficiency and impact of documentation

Medical transcription services have gained an in-depth knowledge of the work life of healthcare professionals and the operations of healthcare facilities due to their long-term association with the healthcare sector. Owing to this medical transcription services have improved and evolved to anticipate the needs of the healthcare sector and have devised solutions to meet these needs. Medical transcription services have helped improve the quality of documentation and this in turn has had a positive impact on various aspects of healthcare facilities' operations.

Though medical transcription plays an important role in the healthcare process in clinical decision-making as well as other aspects, it is a process that requires a commitment in terms of time, resources and other infrastructure. As medical transcription is not part of the core activity of the healthcare facility and keeping in view the limited resources available to healthcare facilities, outsourcing medical transcription to a professional medical transcription service provider has been found to be an ideal solution.

Outsourcing medical transcription helps healthcare facilities and healthcare professionals in the following areas:

• Complete documentation: The information in patient medical records play a vital role in various aspects like clinical decision making, receivables management, risk management etc. Therefore it becomes important for each patient medical record to reflect the unique patient story. Outsourced medical transcription services help capture the complete details of the patient encounter in an accurate, legible and easy to access form, aiding in all these aspects.

• Timely documentation: Apart from the accuracy, legibility and accessibility of patient medical records it is equally important for the documentation process to take place on time. Outsourced medical transcription services ensure prompt and timely creation of patient medical records using a combination of the right process, the right technology and well-trained medical transcriptionists.

• Expert documentation support: It is acknowledged that quality medical transcription is a process that requires expertise to be able to produce the right results. Outsourcing medical transcription ensures not only quality documentation but also provides expert documentation support in terms of dictation modes, document delivery modes and other software & tools for transcription.

• Documentation support for present and future needs: The face of healthcare documentation is undergoing extreme changes. It is important for healthcare facilities to gear up to meet the future challenges faced by them. Outsourced medical transcription services provide support in this aspect too by enabling adoption of EMR/ EHR using HL7 interface, providing editing & proofreading support for speech recognition software etc.

• Savings on cost and accelerating reimbursements: Another important aspect of outsourced medical transcription services is the savings on cost. Outsourcing medical transcription ensures that healthcare facilities save on both direct and indirect costs. Timely medical transcription also helps accelerate the receivables cycle.

Outsourcing medical transcription to the right service provider can help improve the efficiency of the documentation process and have a positive impact on all aspects of a healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Monday, January 30, 2012

Medical transcription outsourcing: Supporting information collection

With the introduction of the healthcare reform laws encouraging the adoption of a nationwide healthcare system there has been a lot of discussion regarding the mode of doing this. Undoubtedly having a nationwide electronic healthcare system can bring about a lot of positive changes including reducing costs, increasing patient participation & safety, easing exchange of healthcare information, improving quality of care and dramatically reducing response time. However this move towards a nationalized electronic healthcare system needs a dramatic change in terms of working style and mindset. To ease the transition to a nationwide electronic healthcare system , this process needs to broken into the basic essentials. A nationalized healthcare system will essentially consist of changes in the way information is collected and the way information is reviewed. The review of information in EMRs/EHRs has to be customized as per the specific needs of healthcare facilities and healthcare professionals on factors like the type of the healthcare facility, the size of the healthcare facility, the number of healthcare professionals practicing, the specialties, the technological expertise of the healthcare professionals and support staff in using the systems etc.

However the process for collecting information can be eased by using the already existing valuable resources available to the healthcare sector. One such expert service that has been aiding the healthcare sector in this aspect is medical transcription. Medical transcription is the process of creating patient medical records from the dictation of healthcare professionals' encounter with patient. This service becomes more efficient and cost effective when outsourced to a professional medical transcription company. Outsourcing medical transcription not only ensures accuracy, turnaround time, and savings on cost but also ensures various other benefits that aid in the process of collecting information. Some of the aspects of medical transcription services that provide support to the process of information collection are:

• Flexibility: One of the main advantages of availing the services of an outsourced medical transcription service provider is to aid directly in the process of creating patient medical records and indirectly in adoption of EMR, is the flexibility of services offered by the service provider. This include:

1. Options for using various modes of dictation
2. Editing and proofreading services for speech recognition software
3. Varied options for document delivery modes
4. Transcription in specified format/ templates

• Verification and validation: The information in patient medical records play a crucial role in various aspects of the healthcare process; both present and future. Moreover this information is also critical for other factors like coding & billing, meeting statutory obligations and certain aspects of risk management. It is important that the information in the patient medical record is verified and validated. Outsourced medical transcription services ensures that this information is verified and validated by not only the primary medical transcriptionist but also put through multi level quality assurance process ensuring maximum accuracy possible

• Speed: Apart from being verified and validated to reflect accuracy, it is equally important for the data in patient medical records to be available on time. As medical transcription is the core activity of the medical transcription service provider, outsourcing to a professional service provider ensures speedy transcription and secure delivery of patient medical records

• Expertise: Transcribing the dictation of the patient- healthcare professional encounter to ensure accuracy and turnaround time requires a certain expertise. Outsourcing medical transcription provides the healthcare facilities and healthcare professionals access to the experience and expertise of the medical transcription service provider in this regard.

• Decreasing costs and increasing productivity: Another important aspect of outsourcing medical transcription is that of decreasing direct and indirect cost of medical transcription and ensuring that the productivity & focus of the healthcare professional is hindered by ensuring a seamless workflow.

It can be concluded that teaming with a technologically savvy and professional medical transcription service provider not only ensures quality medical transcription but can also help in adopting EMR/ EHR using HL7 interface.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Saturday, January 28, 2012

Medical transcription outsourcing: Effective services with the right impact

Healthcare services have had an impact on many aspects of our lives by providing services that help save lives and improve the quality of life. Such important services in turn depend on proper and complete documentation to be able to cope with increasing demands for services and to meet statutory obligations. Medical transcription is the process of creating patient medical records from the dictation of the healthcare professionals' encounter with patients. Medical transcription is a specialized service requiring focused resources like well trained medical transcriptionists, the right technology and the right quality assurance process to ensure optimum services.

Considering the limited resources available to healthcare facilities outsourcing medical transcription has been found to be the most effective option having the right impact on the operations of the healthcare facility.

Effective services

• Remote services: With the advent of the Internet, healthcare facilities and healthcare professionals have the option to source the right medical transcription services from all over the world. This not only provides healthcare facilities the option to choose the right service provider based on their specific requirements but also avail the benefit of a global talent pool.

• Flexible services: It is impossible for healthcare facilities and healthcare professionals to predict the medical transcription volume at any given time. Outsourcing medical transcription offers healthcare facilities and healthcare professionals flexible options not only regarding volume but also other factors like turnaround time options, dictation devices, delivery modes etc.

• Cost effective services: One of the foremost advantage of outsourcing medical transcription is that of reducing the cost of transcription substantially without adversely affecting the quality of services

Right impact

• Improved bottom-line: Outsourcing medical transcription has an significant impact on the bottom-line of the healthcare facility in the long-term by significantly reducing costs, converting the fixed cost of transcription to variable costs and saving on indirect cost like infrastructure, Information technology and management resources used for the medical transcription process.

• Faster reimbursements: Outsourcing medical transcription ensures that the process of creating patient medical records follows a systematic procedure that ensures that quality transcripts are created on time as part of an automatic process. Timely creation of patient medical records has a positive impact on the coding and billing process thus helping accelerate reimbursements.

• Increased focus: By outsourcing medical transcription the healthcare facility and the healthcare professionals can focus on the core business of providing quality care without having to dilute their focus on the process of medical transcription. Medical transcription service providers further help healthcare professionals focus on providing quality care by enabling adoption of EMR/EHR using HL7 interface.

• Risk management: Having the narrative portion of the patient encounter as part of patient medical record helps retain the complete patient story. Outsourced medical transcription services enable this; retaining the entire patient story in turn aids in certain aspects of risk management.

It can be seen that outsourcing medical transcription to the right service provider provides effective services that have a positive impact on several aspects of the healthcare facility's operations.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription services.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription solutions from TransDyne, click here.

Friday, January 27, 2012

Medical transcription: What are the methods of quality assessment?

Quality is an important criterion in any decision making process. Assessing quality becomes even more important when it comes to availing service as critical as medical transcription. Medical transcription is the process of converting audio records of a patient- healthcare professional encounter into a text format.

This accuracy/quality of medical transcription critical as this forms the basis of:

• Permanent patient history
• Present and future treatment plan and basis for monitoring progress of the patient
• Referrals/tests/procedure
• Statutory requirements
• Evidence in case of disputes/litigation
• Accounts receivable processing

It is important that records that play such an essential role be of the highest accuracy/quality possible. While making the decision to outsource medical transcription needs it is vital to ensure that the medical transcription service provider has HPI guidelines in place for assessment of quality.

What are HPI guidelines?

The concept of Quality Assessment (QA) began in 1990 when a format was developed by Judy Hinickle to assess quality of transcription. This was followed by presentations made to thousands of transcription supervisors and educators around the country by Health Professional Institute (HPI), American Association for Medical Transcription (AAMT), American Health Information Management Association (AHIMA), and Medical Transcription Industry Association (MTIA).

Health Professions Institute then adapted and promoted this for its standard-setting SUM program for medical transcription. This QA method is the basis of most programs and is of most thorough and effective nature, embracing true Continuous Quality Improvement concepts.

TransDyne executes medical transcription using quality guidelines by HPI

What do HPI guidelines consist of?

HPI guidelines consist of quality check parameters and computing system for quality satisfaction and highest accuracy levels. HPI guidelines are categorized as follows:

Error 1. Medical Word misuse-Point 1.00
This is considered one of the most serious errors as it can affect every aspect of treatment administered to the patient. Even billing information is affected by this error. Guesswork or making up of words when dictation is not understood is also included in this error category.

Error 2. Omission- Point 1.00
This is also considered an equally serious type of error as it reflects on the ability and professionalism of the medical transcriptionist.

Error 3. Medical word misspelling- Point 0.75
This is the incorrect spelling of medical terminology.

Error 4. English word misspelling or Misuse -Point 0.75
This includes misspelling of English words nouns, verbs, qualifying adverbs etc, which could have a serious consequence.

Error 5. Inappropriate blanks- Point 0.75
These refer to blanks that are left unfilled, and those, which could be filled up by extensive research by the medical transcriptionist.

Error 6. Grammar errors- Point 0.5
Grammar errors include incorrect use of medical abbreviations, misuse of words, misuse of parts of speech, misuse of subject-verb, singular/plural misuse, etc.

Error 7. Punctuation errors- Point 0.5
Include errors with regard to punctuation like coma, colon, semi colon etc that change the meaning of the sentence if misused.

Error 8. Typographical errors- Point 0.25
Minor grammar, punctuation or capitalization errors.

Error 9. Formatting errors- Point 0.25
This error refers to the prevailing departmental/physician guidelines for placement of certain information within the document. E.g. Headers, Footers, templates as defined by the client.

Having these quality guidelines in place ensures that everybody in the TransDyne team is guided by the same principles. TransDyne offers quality medical transcription with accuracy of 99% or above. TransDyne ensures quality by adopting a four level quality check of medical transcriptionist, language proofreader, unit in charge and finally by the quality assurance team which tries to minimize errors before returning the finished reports.

To know more about superior medical transcription services by TransDyne click here.

Thursday, January 26, 2012

Medical transcription outsourcing: Playing a role in Data Governance

The process of quality healthcare is heavily dependent on data to function effectively. Not only does the actual process of healthcare depend on data, but also the successful running of the healthcare facility depends on data for commercial and operational purposes. Considering the importance of data or information in all aspects of healthcare, it is important for healthcare facilities to focus on improving the process of managing information.

Medical transcription is one of the functions that contribute in the process of creating information by creating patient medical records from the audio dictation of the healthcare professionals regarding patient encounters. As medical transcription requires resources like the right team, the right process and right technology to meet all the quality criteria and still remain cost effective, outsourcing medical transcription has been found to be the right solution.

Outsourcing medical transcription has many advantages like accuracy, turnaround time, security, easy to use technology and lower prices. Another aspect that outsourced medical transcription services aid is in the process of Data Governance.

What is data governance and how do outsourced medical transcription services aid in this process?

Data Governance is a quality control discipline for assessing, managing, using, improving, maintaining and protecting organizational information.

Some of the goals of Data Governance are:

• Increasing consistency and confidence in decision making
• Decreasing the risk of regulatory fines
• Improving data security
• Maximizing the income generation potential of data
• Designating accountability for information quality
• Enable better planning
• Minimizing or eliminating rework
• Optimize staff effectiveness
• Establish process performance baseline to enable improvement efforts
• Acknowledge and hold all gains

These goals of data governance are used to improve:

• Accuracy
• Accessibility
• Consistency
• Completeness

Admittedly the contribution of medical transcription in the data governance process is not very big but it is definitely significant considering they share some of the same goals.

To see how medical transcription contributes to the data governance process let us examine the goals of data governance and how the goals of quality medical transcription services are in tune with them:

• Increasing consistency and confidence in decision-making: Medical transcription is the process of creating patient medical records maintaining the quality standards of accuracy and speed. Ensuring accuracy and turnaround time help the healthcare professionals in making decisions regarding the care provided to patients.

• Decreasing the risk of regulatory fines: Maintaining patient medical records for a certain period of time is a statutory requirement. Outsourced medical transcription service providers contribute in this aspect too.

• Improving data security: Outsourced medical transcription service providers are aware of the need to maintain HIPAA compliance and endeavor to do so during every stage of the medical transcription process

• Maximizing the income generation potential of data: Patient medical records provide the base information for coding and billing. By creating complete and accurate patient medical records outsourced medical transcription service providers help in the reimbursement process.

• Designating accountability for information quality: Outsourced medical transcription service providers have Quality Guidelines in place for quality assurance which not only ensures quality of patient medical records but is also used as means of educating the healthcare professionals and the medical transcriptionist team in improving quality

• Enable better planning: Having the information regarding patient encounters help both healthcare professionals and healthcare facilities in planning

• Minimizing or eliminating rework: Outsourced medical transcription service providers ensure that when duplicate patient medical records are needed to be provided to more than one healthcare professional, this is done automatically. They also ensure that healthcare professionals and support staff do not need to duplicate efforts regarding creation of patient medical records

• Optimize staff effectiveness: Outsourced medical transcription service providers not only benefit the working life of healthcare professionals, but also provide benefits to information technology, administrative and managerial staff allowing them focus effectively on their core business

It can be seen that outsourcing medical transcription to a professional and technologically savvy medical transcription service provider can help in the Data Governance process.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide total medical transcription solutions with an inherent understanding of the working life of healthcare professionals and the operations of healthcare facilities. The medical transcription solutions provided by TransDyne help in the data governance process.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Wednesday, January 25, 2012

Medical transcription outsourcing: Fostering the right background for clinical decision-making

Information and information technology play a major role in today's business environment. Healthcare is no different; in fact the healthcare sector depends heavily on accurate and timely information to be able to survive in a statutorily stringent and increasingly competitive environment. It is important for the healthcare professionals of today to have an organized setup to encourage proper creation, access, management and standardized information in the form of patient medical records.

Outsourced medical transcription services have been aiding the healthcare sector in this aspect by creating patient medical records with complete detail in an accurate and speedy manner. Moreover medical transcription services are aimed at easing the professional life of healthcare professionals. In a clinical environment where healthcare professionals are time pressed they place a high degree of importance that helps them in the following:

• Manage relationships with their patients: The patient- healthcare professional relationship is based on the ability of the healthcare professional to provide the right care at the right time by listening to their complaints and responding to it. Outsourced medical transcription service providers aid in this aspect by letting the healthcare professional concentrate on the patient throughout the encounter rather than on the computer screen. Medical transcription service providers provide options like various modes of dictation and even provide editing & proofreading services for speech recognition software generated transcripts to enable this.

• Accurately track the medical history of their patients: The patient medical records generated by medical transcription service providers are based on the specifications of the healthcare professional and the specialty of the healthcare professional. This makes it easier for the healthcare professionals to go through the information and track the medical history of the patient easily. Moreover creating patient medical records using the services of a medical transcription service provider allows the narrative to be part of the patient medical record which helps preserve the unique story of each patient

• Quick access to records: Providing healthcare is an ongoing process and would warrant repeat visits by patients often over a long period of time with varying time intervals. Outsourced medical transcription service providers have made it easy for healthcare professionals and the support staff at healthcare facilities to access older transcripts by creating archives with easy-to search criteria.

• Navigate through the information in the patient medical records with ease: Outsourced medical transcription service providers try and maintain the accuracy of the information in the patient medical records at a high level using trained medical transcriptionists and a rigorous quality assurance process. This ensures that all the important details are captured and the “noise” is filtered out, enabling the healthcare professional to navigate through the information with ease.

It can be seen that outsourced medical transcription service providers provide valuable support to time starved healthcare professionals by providing services that meet their specific needs. Moreover outsourced medical transcription services also have additional benefits like enormous saving on costs, saving on overheads, acceleration of reimbursements, aiding in some aspects of risk management and adopting EMR/EHR using HL7 interface.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Tuesday, January 24, 2012

Medical transcription outsourcing: Planning for long-term success

As the demand for healthcare services increase the pressure on the healthcare sector to deliver quality services at reasonable prices while still fulfilling the demands of the stakeholders in the healthcare process. Due to the increasing and often contradictory demands made on the healthcare sector it has become increasingly important for healthcare facilities to plan long-term to ensure smooth operations. Medical transcription is an important part of the healthcare process documenting the patient encounter in a detailed legible, consistent and easy to access format. Medical transcription is a specialized skill that requires concentrated efforts and resources to be meet the quality standards required.

Though other options like having an in-house medical transcription department, hiring independent contractors, point & click entry by healthcare professionals or using speech recognition software have their own advantages; outsourcing medical transcription to a professional medical transcription service provider has been found to be the method that helps foster long- term planning.

Outsourced medical transcription help in planning for long-term success in the following aspects:

• Support for all stakeholders: The healthcare process has many stakeholders who contribute and draw inputs to the healthcare process. Outsourced medical transcription services provide support to all the stakeholders in the healthcare process.

Some of the stakeholders in the healthcare process that draw support from outsourced medical transcription services are:

1. Healthcare professionals: The main stakeholder in the healthcare process apart from the patient is the healthcare professional. Outsourced medical transcription services understand the needs of healthcare professionals and provide services that include:

• Dictation as a means of collecting information
• Option for retaining dictation devices of their choice
• Customized document delivery modes
• Templates/ formats of their choice

2. Support staff: With increasing volumes of transcription it becomes difficult for support staff to keep track of dictation files, work-in-progress and transcripts. Outsourced medical transcription service providers have provided a system for effectively keeping track of this. Medical transcription service providers also enable easy search and retrieval of older transcripts from archives using several different criteria making it easy to cross verify the correct identity of the patient

3. Administration: Outsourced medical transcription service providers aid the administration of healthcare facilities by reducing direct and indirect expenses for medical transcription substantially. Detailed patient medical records also provide important support for some aspects of risk management.

4. Coders and Billing staff: Timely and detailed patient medical records provide support for coders and billing to code claims properly to enable billing for the claimable amount. This helps accelerate reimbursements.

• Provide support for devising future strategies: Partnering with a professional medical transcription service provider provides support to healthcare facilities for not only the present but also for implementation of future plans. Outsourced medical transcription service providers also enable adoption of EHR/ EMR using HL7 interface.

• Flexibility: Another important aspect of outsourced medical transcription service providers is the flexible options provided by them. Factors like varying volumes of transcription requirement, adding on new specialties are easily accommodated by the medical transcription service provider.

Medical transcription services provide an important support for planning for long-term success.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Monday, January 23, 2012

Medical transcription outsourcing: The evaluation process

In today's business environment it has been acknowledged that due to the advent of the Internet it has become possible for any business to avail quality products and services from any where in the world. This has resulted in enhanced quality with the enormous cost benefits. The healthcare sector is no different, as this sector too depends on quality inputs to be able to provide quality services. Documenting the healthcare process has played an important role in facilitating the delivery of quality services among various other factors that affect the operations of healthcare facilities including receivables management and risk management.

Medical transcription is the process of creating patient medical records from the dictation of the patient- healthcare professional encounter; medical transcription too has benefited from the advent of the Internet rendering the concept of a global village. Outsourcing medical transcription to a professional service provider has been found to be an ideal solution, as medical transcription is a specialized process requiring professional medical transcriptionists, a stringent process and the support of software and tools to deliver optimum results. Outsourcing medical transcription not only ensures seamless creation of patient medical records but also has added benefits like increased focus on the core business, savings on cost, accelerated reimbursements etc.

However medical transcription is a vital part of the healthcare delivery process and it becomes vital for healthcare professionals and healthcare facilities to partner with the right service provider to ensure a long-term partnership. To this end it becomes vital for healthcare facilities to follow a stringent process of evaluation to choose the right medical transcription service provider for optimum results.

Given below are the factors to be considered for the evaluation process:

• Expected service levels: While sourcing a medical transcription service provider to partner the needs of a healthcare facility it is important to enumerate the expected outcome. This should include the expected accuracy levels, turnaround time expectations, the required formats/ templates, dictation modes, modes of document delivery etc for both the present as well as future.

• Credibility: Medical transcription is a vital part of the healthcare process involving handling of confidential patient information. It becomes important to establish the credibility of the service provider. Factors like no of years in existence, technical capabilities, past experience, client testimonials, free trial, billing method used etc needs to be evaluated

• Cost: Savings on cost of transcription is one of the most important reasons for outsourcing medical transcription. Therefore it becomes important to study the price quoted by the medical transcription service provider in detail to ensure that the billing method used is definable, measurable, verifiable, consistent, fair & honest.

• Impact on workflow: As medical transcription services have an impact on several areas of the healthcare facility operations it becomes vital to choose a medical transcription service provider who will provide services that smoothly integrate into the workflow of the healthcare facility and help enhance the productivity of healthcare professionals and support staff. Benefits like automatic upload of audio files, document delivery options, HL7 integration etc plays a vital role in improving the workflow of healthcare facilities.

• HIPAA and HITECH compliance: Protecting the confidentiality of PHI (patient health information) is both a legal and moral obligation. As medical transcription is a process which involves transmission of this data to and from the medical transcription service provider's premises it becomes important to evaluate the service provider on HIPAA and HITECH compliance

Outsourcing medical transcription has multiple benefits for healthcare professionals and healthcare facilities. Choosing the right medical transcription company as a partner can have long-term benefits

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Saturday, January 21, 2012

Medical transcription outsourcing: Boosts overall efficiency

Most business enterprises require order and proper information flow to perform at an optimum level. The healthcare sector is no exception; in fact a vital service like healthcare requires an efficient support system to be able to function efficiently. The delivery of quality healthcare and the commercial success of healthcare facilities depend totally on the efficient flow of information. Information in the healthcare scenario is mainly derived from the patient- healthcare professional encounter. The patient- healthcare professional needs to be carefully documented to facilitate clinical, operational and commercial efficiencies.

Medical transcription is the process of creating clear, accurate and timely patient medical records from the dictation provided by healthcare professionals regarding their encounter with the patients. The role of medical transcription is to ensure that all the nuances of the dictation are accurately transcribed in text format. This enables healthcare professionals and healthcare facilities to easily draw on this information for various purposes. As medical transcription services provide support beyond mere typing or data entry services they require a concentrated input of the right team, the right process and the right technology to meet all the quality criteria of being accurate, prompt, secure and cost-effective.

The easy fix for healthcare facilities to ensure this without diluting their focus on the core business is that of outsourcing medical transcription to a professional medical transcription service provider. This ensures that healthcare professionals and healthcare facilities have adequate support for clinical decision making, coding & billing, risk management and other operations. Outsourced medical transcription services help in boosting overall efficiency of the healthcare facility in the following areas:

• Improvement of clinical workflow: The clinical workflow becomes efficient when the flow of information is smooth and there is no wastage of resources due to repeat tests, procedures etc. Medical transcription services help in this aspect by ensuring that complete and concise patient medical records are created along with all the details and are made available within the specified time.

• Increasing the operational efficiency of healthcare facility's staff: Apart from aiding healthcare professionals, outsourced medical transcription services have the added advantage of other staff by providing facilities for upload of dictation, delivery of transcripts, archives etc. The IT staff and other support staff benefit from an efficient system for medical transcription.

• Accuracy: Accuracy of the information captured in the patient medical record is vital for many purposes. Outsourced medical transcription services ensure that all the information is captured accurately and in detail. Medical transcription service providers also ensure that the narrative portion of the patient encounter is a part of the patient medical record

• Enhanced throughput: Outsourced medical transcription service providers ensure that the productivity of the healthcare professionals is enhanced by allowing them to retain dictation as mode for capturing the details of the patient medical record, allowing them to retain familiar modes of dictation and also by providing convenient document delivery modes. Outsourced medical transcription service providers also help in adopting EHR/ EMR using HL7 interface

• Propagate quality outcomes: Quality information results in quality care, better coding & billing leading to better and quicker reimbursements, protection against litigation etc. Outsourced medical transcription services ensure that the quality of information in patient medical records is the highest possible by using trained and skilled medical transcriptionists and a rigorous quality assurance process.

• Enhanced safety: Proper documentation of the patient encounter helps maintain safety standards. Medical transcription ensures the patient encounters are documented properly. Moreover outsourced medical transcription service providers ensure safety and security of the information in patient medical records by having HIPAA and HITECH compliance measures in place.

A professional and technologically savvy medical transcription service provider as a partner for the transcription needs of a healthcare facility can help boost efficiency and enhance productivity.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Friday, January 20, 2012

Medical transcription outsourcing: Helping overcome the obstacles to a connected healthcare community

There has been a lot said about the state of healthcare and the need to build an electronic healthcare system, which encourages easy exchange of information across diverse networks without the meaning of the information being lost during the course of exchange. As the healthcare sector relies heavily on information from patient medical records for various aspects, it is important for the process of creating patient medical records to support the objectives of accuracy, accessibility and security.

With the move towards a nationwide electronic healthcare network becoming imminent, the focus of the healthcare community has been on minimizing the obstacles to this move. Though there are numerous benefits to be attained from a centralized healthcare network, there are also a few obstacles for the move towards attaining an electronic healthcare system. Outsourced medical transcription services have been known to play an important role in a nationwide electronic healthcare exchange by accelerating the process and helping overcome the obstacles.

What are the obstacles to the move towards a nationalized healthcare system and how do outsourced medical transcription services help overcome these obstacles?

The commonly known obstacles to the adoption of a nationwide electronic healthcare system are:

• Proper patient identification: Confusion with common patient names and proper unique identification of the patient details is vital for the healthcare system to work. Outsourced medical transcription prepares patient medical records, which help in not only retaining the unique identity but also retaining the unique patient story of each encounter.

• Sustainable model: Outsourced medical transcription services have been providing full support to the healthcare sector with a deep understanding of the operations for healthcare facilities and the working life of healthcare professionals, providing a sustainable solution to the documentation needs of the healthcare sector

• Governance: Outsourced medical transcription follows a strict pattern, which accounts for the movement of the document. It accounts for all the people involved in the creation and correction of the patient medical record making the governance process easier to follow.

• Standards: Outsourced medical transcription service providers provide services that strictly adhere to the standards required whether it relates to format/ template, accuracy, turnaround time or the correction of errors, blanks etc.

• Privacy and security: Outsourced medical transcription service providers ensure privacy and security by providing services that have HIPAA and HITECH compliant measures in place to ensure the maximum protection of PHI (personal health information) at all levels.

It can be seen that partnering with the right medical transcription service provider can help healthcare professionals and healthcare facilities overcome the obstacles to a move towards a nationwide healthcare system.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Thursday, January 19, 2012

Medical transcription outsourcing: Helping build a connected healthcare community

There has been a lot said about the state of healthcare and the need to build an electronic healthcare system, which encourages easy exchange of information across diverse networks without losing the meaning of the information during the course of exchange. To this end there has been a lot of work going on to ensure that healthcare information can be exchanged across networks without losing the essence of the information during the process.
As the healthcare sector relies heavily on information from patient medical records for various aspects, it is important for the process of creating patient medical records to support the objectives of accuracy, accessibility and security.

Outsourced medical transcription services have always supported the healthcare sector by providing services that meet all these criteria while still enabling healthcare professionals and healthcare facilities to retain their familiar modes of capturing information – dictation, option to retain the narrative portion of the patient's story among numerous other benefits.

There are many factors that support the need for a connected healthcare system and medical transcription services plays a significant role in fulfilling the need. Given below are some of the important reasons for a connected healthcare system and the role of medical transcription in providing support for the same:

• Healthcare professional referrals: One of the underlying advantages of a connected healthcare system is the ease with which primary care healthcare professionals are able to refer the patients to specialists for further treatment. This benefits the patient in terms of better quality care and benefits healthcare facilities and healthcare professionals in terms of increased revenues. Outsourced medical transcription services aid in this by ensuring that detailed transcripts are made available to healthcare professionals on time and even providing for delivery options where the same transcript can be authorized to be made available to more than one healthcare professional simultaneously saving on time and resources, substantially.

• Engaging the patient in the healthcare process: Part of engaging the patient in the healthcare process is to ensure that each patient story is identifiable individually. To do so the narrative portion of the patient encounter needs to be preserved. Medical transcription services encourage healthcare professionals to use free form dictation, which not only enhances the diagnostic process but also helps in the care process. Detailed and accurate information is the key to quality of care.

• Healthcare reform: Healthcare reform requires total transparency and accountability for which information in patient medical record is the key. Medical transcription ensures that all the nuances of the care process are recorded accounting for all the participants. And also helps in adoption of EMR/ EHR using HL7 interface

• Payment reform: It is a known fact that the basis for payment is proper documentation and that records generate revenue. To this end medical transcription is the process that believes in completely and consistently recording the facts of the patient encounter.

• Accountable care: By properly identifying the healthcare professionals and support staff involved in the care process, outsourced medical transcription services ensure accountable care and also provide vital support for risk management.

• Avoiding disconnected information: Outsourced medical transcription ensures that all the information regarding patients is uniquely identified and easily accessible by archiving them and enabling search using various criteria.

It can be seen that documenting the care process using a professional medical transcription service provider can result in improved outcomes, compliance and reimbursements.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Wednesday, January 18, 2012

Medical transcription outsourcing: Enables definite overall improvement

The healthcare sector is constantly looking for support to help improve services and their bottom-line; being a dynamic service constantly evolving to meet the new challenges faced by them. In this endeavor to improve quality and reduce costs while still meeting the statutory regulations imposed on them, the healthcare sector draws support from various sources like the pharmacy industry, the Information technology industry and other allied sectors.

However the common thread binding all aspects of successfully running a healthcare facility is the documentation of the patient- healthcare professional encounter. The information in the patient medical record forms the basis for all future encounters, current care planning, follow-up treatment, referrals, tests, procedures etc. Apart from the relevance of this information towards the core care process, this information is also the foundation for receivables management and provides support for risk management. Healthcare professionals have various options available to them to document the care process, however availing specialized medical transcription services from an outsourced medical transcription service provider has been found to enable definite overall improvement for all these aspects.

How does outsourcing medical transcription enable overall improvement?

Medical transcription services propagate definite improvement because they are based on the premise that these services should be customized around the requirement of healthcare professionals and healthcare facilities rather than the other way around. Medical transcription services have been constantly evolving with the changing needs of the healthcare sector; this enables them to provide support that help healthcare facilities and healthcare professionals to capitalize their resources towards definite improvement.

Some of the areas that outsourced medical transcription service providers have contributed towards improvement are:

• One stop shop: One of the primary advantages of outsourcing medical transcription is that this immediately gives access to a one-stop shop for all medical transcription needs of the healthcare facility. Healthcare professionals and healthcare facilities have immediate access to a vast team of well-trained medical transcriptionists for all specialties. Factors like STAT delivery of transcripts, weekend and holiday transcription are included, which considerably reduces the burden of healthcare facilities. Reports are customized as per the preference of healthcare professionals. Standardized templates for different specialties are also included. The medical transcription service provider also provides the technology support for the medical transcription platform. Factors like HL7 interface for adoption of EMR is all included as part of the package.

• Systematic information collection and delivery: Outsourcing medical transcription provides a systematic and easy to use application for collection and transmission of dictation, which can be configured to check and transmit audio files at predetermined intervals for speedy transcription. Document delivery modes are also configured as per the convenience of healthcare professionals including delivery to specific folders, delivery to multiple users, electronic signature and numerous other options. Healthcare facilities also have the provision to track dictations, transcripts and work in progress, which helps in easy administration.

• Cutting costs: Outsourcing medical transcription also enables the healthcare facility to cut down on direct and indirect costs of medical transcription substantially. Moreover outsourcing medical transcription also ensures that the fixed cost of transcription is converted to variable costs strictly based on the usage

• Improving report quality and accuracy: Using a combination of skilled medical transcriptionists and a stringent quality assurance process, outsourced medical transcription service providers ensure that quality patient medical records are created with maximum accuracy. Moreover using medical transcription as a process of creating patient medical records enables the retention of the narrative as part of the record. This aids in improving quality of care and in some aspects of risk management.

It can be seen that sourcing and partnering with the right medical transcription service provider can result in definite overall improvement in all aspects of the healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Tuesday, January 17, 2012

Medical transcription outsourcing: Supporting the healthcare continuum

The importance of healthcare services in the modern world is undeniable. Healthcare is an essential need of every segment regardless of age, sex or economic status. Moreover healthcare is not a one-time need it is a continuous process involving a plethora of services including emergency treatments. To be able to keep up with the continuum of healthcare services, healthcare facilities and healthcare professionals rely on information from patient medical records to guide them in devising the proper care procedure. Information in patient medical records not only the guide the clinical decision making process but also provide the foundation for receivables management and risk management.

Medical transcription has been supporting the healthcare continuum by creating patient medical records from the dictation of the patient- healthcare professional encounter. Outsourcing medical transcription to a reliable medical transcription company provides healthcare facilities and healthcare professionals several benefits including:

• Legible records: One of the major advantages of patient medical records created by expert medical transcriptionists is that of legibility. Patient medical records are created with care in the format/ template required, neatly typed out in the correct sequence enabling healthcare professionals to quickly extract the information required.

• Complete records: Creation of patient medical records requires the right expertise and complete focus. Outsourced medical transcription service providers ensure that complete records are created to the extent possible by using well-trained medical transcriptionists and a rigorous quality assurance process.

• Clear information: Information in patient medical records created by medical transcription service providers is displayed with clarity. This enables the information to be accessed by all the participants in the care process without any confusion.

• Consistent: To be useful, the information in patient medical records should be consistent and not have any discrepancies. Well trained and skilled medical transcriptionists ensure that information in patient medical records is consistent by cross checking facts, undertaking research if necessary and applying context (right/ left, his/her etc.) where required to ensure consistent information.

• Precise: Often it has been found that though all the correct information is part of the patient medical record it is too jumbled and bulky. Outsourced medical transcription service providers ensure that information is recorded in precise manner while ensuring all the information is captured completely.

• Reliable: Outsourced medical transcription service providers ensure that the information in the patient medical records are reliable by verifying details wherever required or even leaving blanks so that the missing information can be filled in by the healthcare professional or support staff reliably.

• Timely: Outsourced medical transcription companies realize that patient medical records have to be created and made available on a timely basis to be useful. Outsourced medical transcription service providers ensure that turnaround time commitments are met with using a combination of the skilled teams, the right process and the right technology.

It can be seen that outsourced medical transcription companies have an important role to play in the healthcare continuum.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Monday, January 16, 2012

Medical transcription outsourcing: Choose a well-established service provider

It has been proven that outsourced medical transcription services provide invaluable support to healthcare facilities and healthcare professionals by helping documenting the patient encounter in a convenient, accurate, timely, secure and cost-effective manner. However outsourcing medical transcription is a vital decision that could have a long-term impact on various aspects of a healthcare facility's operations. While outsourcing medical transcription it becomes important to concentrate on factors beyond price. To ensure seamless transition it becomes vital to source a well-established medical transcription service provider.

While sourcing a service provider to support their medical transcription requirements, some of the relevant factors to be considered are:

• No of years in existence: While outsourcing medical transcription it is important to assess the number of years the medical transcription service provider has been in existence. As medical transcription support forms the backbone for several areas of operations it is important to choose a medical transcription service provider with strong fundamentals instead of a fly-by-night operator to ensure a long- term partnership.

• Client list: Apart from the years in existence it is also important to ensure that the medical transcription service provider has the relevant experience. This can be ascertained by looking at the profile of clients served by the service provider and checking on the references provided by these clients.

• Mode of transcription: Another factor that has an impact on the quality of services is how the transcription work is executed by the service provider. That is, establishing whether the medical transcription work is executed in-house or through home based transcriptionists or by further subcontracting the work. Use of subcontractors or home-based transcriptionists could mean dilution of quality, delays in turnaround time and possible breaches in security. It is important to source a service provider who executes the work -n-house using well-trained medical transcriptionists, secure technology & infrastructure and proven processes. This helps in maintaining high levels of accuracy, strict adherence to turnaround time and increased HIPAA/ HITECH compliance.

• Technology support: Technology has started to play an important role in medical transcription by improving several aspects including the following:

1. Ease of use
2. Convenient modes of dictation
3. Speed
4. Improving access
5. Document delivery
6. Security (HIPAA and HITECH)
7. HL7 interface for EMR adoption
8. Easy administration

It is important to establish the technology credentials of the medical transcription service provider to be ensured of seamless services both in the present and for future requirements.

It can be seen that partnering with a well established medical transcription service provider could provide invaluable support for the transcription needs of the healthcare facility both for the present and for future requirements.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here.

Saturday, January 14, 2012

Medical transcription outsourcing: Providing perfect solutions

In recent times demand for healthcare services have escalated due to the aging population and the increasingly stressful lifestyle of modern people. Combined with the escalating demand for healthcare services, the pressures on the healthcare sector to comply with statutory regulations has also increased. Healthcare professionals and healthcare facilities rely on information support to cope with the increasing demands to deliver services as well as deal with compliance issues. Therefore documenting the care process in detail becomes essential to the survival of healthcare facilities as this provides support not only in clinical decision making but also plays an important role in commercial and compliance related matters.

The need of the hour is to have complete documentation without hindering the care process or the workflow of healthcare professionals and support personnel. Outsourced medical transcription services provide a perfect solution to fulfill this need.

How do outsourced medical transcription services provide perfect solutions?
Medical transcription services have been a part of the healthcare process since the very beginning though the role played by these services has evolved from basic note taking to sophisticated services that provide seamless and unobtrusive services that aid in improving the operations of the healthcare facilities. Outsourced medical transcription service providers have accumulated an understanding of the needs of healthcare professionals and healthcare facilities with regard to documenting the care process and have devised the perfect solutions for these needs.

Some of the solutions provided by outsourced medical transcription service providers are:

• Remote services: By removing the medical transcriptionist team and the actual medical transcription department from the healthcare facility premises, medical transcription service providers have provided the following advantages:

1. Saving on costs
2. Saving on overheads
3. Mitigating staffing concerns
4. Increasing focus on core business
5. Reducing investment and up-gradation costs for transcription technology

• Supporting dictation: Over the years healthcare professionals have shown a marked preference for dictation as a method of documenting the patient encounter. This method of dictation-to- medical transcription has proven to have many advantages including retaining the narrative, allowing the doctor to reflect on the treatment process, providing a distinctive identity to each patient and providing important support in case of litigation. Outsourced medical transcription service providers not only support dictation but also allow healthcare professionals to use dictation modes of their choice.

• Document delivery: Using the right technology, outsourced medical transcription service providers have provided convenient, speedy and secure document delivery options to healthcare professionals. This aids the healthcare facility and healthcare professionals in several aspects

• Software and tools: Outsourced medical transcription service providers have always strived to use the latest technology for medical transcription to ensure that healthcare professionals and healthcare facilities reap maximum benefits. They have also strived to ensure that the software and tools used for medical transcription remain essentially easy to use to ensure that healthcare professionals enjoy the benefits without having to go through rigorous training. Outsourced medical transcription service providers have also adapted their services to include editing and proofreading services for transcripts generated by speech recognition software and HL7 interface for adoption of EMR/EHR.

It can be concluded that an expert and experienced medical transcription service provider can provide the perfect support to healthcare professionals and healthcare facilities in various aspects.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Friday, January 13, 2012

Medical transcription outsourcing: Laying the foundation for quality care

In every area of business, information and communication have become essential to achieve success. The healthcare sector is no different; information and proper access to this information is the cornerstone for providing quality services as well as achieving commercial success. Due to the advent of the Internet and innovations in technology it has become possible for healthcare facilities and healthcare professionals to have numerous options for documenting the patient encounter, which then forms the base for quality care and for other purposes like coding, billing, risk management, quality reporting, clinical studies and research purposes etc.

Among the numerous options available to healthcare professionals and healthcare facilities to document the care process - medical transcription, the process of converting the dictation of healthcare professionals to text format has proven to be one of the most convenient options. Due to the many constraints on the limited time and resources available to healthcare facilities, outsourced medical transcription to a professional medical transcription service provider has been found to be a prudent decision.

Outsourcing medical transcription helps lay the foundation for quality care by creating quality patient medical records at low costs.

How do outsourced medical transcription services provide a foundation for quality care?

Outsourced medical transcription service providers provide a foundation for quality care by providing services that ensure the following:

• Efficiency: Outsourcing medical transcription helps ensure efficiency through the following means:

1. Using dictation as method of capturing the details of the patient encounter helps healthcare professionals save on time, and this helps in improving efficiency
2. The use of software and tools for automatic upload of dictation, delivery of transcripts helps save the time of healthcare professionals and support staff.
3. Archiving of files on a predetermined interval of time ensures that healthcare professionals and support staff have easy access to older transcripts

• Clarity: Outsourced medical transcription services help improve the clarity of patient medical records by ensuring the entire patient story is recorded including the narrative. This provides healthcare professionals with a clear picture regarding the patient making each patient story distinctive and clear.

• Accuracy: Capturing all the details regarding the patient accurately is very important for all aspects. Detailed patient medical records not only ensure clear communication among the various participants in the care process but also provide an important support for risk management. Outsourcing medical transcription ensures that errors are minimized and the patient medical records reflect accurate information

• Usability: Among all the options available for documenting the patient encounter, outsourced medical transcription services are easiest to use requiring the minimum amount of training. Medical transcription services are also flexible and adapt to the changes occurring in the technology used for documentation like providing editing and proofreading services for speech recognition software transcription. Medical transcription services also support adoption of EMR/ EHR using HL7 interface.

It can be seen that quality medical transcription services can help provide a strong foundation for quality care by ensuring accurate, timely, secure and cost-effective creation of patient medical records. Medical transcription services provide further support by using easy to use technology that provides numerous benefits like customized delivery of transcripts, easy tracking of work-in-progress etc.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Thursday, January 12, 2012

Medical transcription outsourcing: Providing specialized support

The process of healthcare requires specialized support from various sectors to be able to deliver quality services. Among other various aspects that provide support to healthcare services; medical transcription the service that helps document the patient encounter by converting the dictation of the healthcare professional into text format provides an important support. The information in patient medical records is essential for various aspects of smooth operations of the healthcare facility.

Though essentially the process of medical transcription involves typing the dictation of healthcare professionals to provide accurate, legible, easily accessible and timely records, quality medical transcription services require the right team, the right process and the right technology. Outsourcing medical transcription has been found to be a viable solution for healthcare facilities and healthcare professionals seeking accurate, timely, secure and cost-effective services.

Outsourced medical transcription services provide specialized support to healthcare facilities and healthcare professionals drawing upon their vast resources of experience in having served the healthcare industry and their expertise in customizing solutions to suit the needs of the healthcare facilities and healthcare professionals according to their changing needs.

Outsourced medical transcription services provide specialized support in the following aspects:

• Matching skills of medical transcriptionists to the specialty of healthcare professionals: Healthcare sector is a specialized service involving several specialties. The language, the terminology, the procedures, the drugs and even the report templates/ formats required for each specialty are different. Sensing that medical transcription needs for each specialty may vary, outsourced medical transcription service providers have trained medical transcriptionists in the nuances of one or two specialties. This enables them to seamlessly provide accurate and timely services from the very beginning

• Enabling healthcare professionals to increase productivity: The life of healthcare professionals is fraught with too many demands on their limited time. Outsourced medical transcription service providers provide services that intuitively conform to the time-starved lifestyle of healthcare professionals. Options like flexible modes of dictation, customized document delivery modes etc have allowed healthcare professionals to make the most of their limited time.

• Configuring software and tools to meet the changing needs of the healthcare sector: Technology has made medical transcription into a sophisticated service that can even be availed from a remote location. Outsourced medical transcription service providers have used technology to create transcription systems that automatically enable upload of audio files, allow for electronic signature of transcripts, allow for adoption of EMR/EHR using HL7 interface, easy access to older transcripts etc. The use of 128-bit data encryption, multi-tiered application architecture, design level security safeguards, firewall protected networks, sterilized e-mail servers etc. has also ensured security of confidential patient information during the transcription process

It can be concluded that outsourced medical transcription services provide specialized support to healthcare professionals and healthcare facilities by providing accurate, timely, secure and cost effective services.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Wednesday, January 11, 2012

Medical transcription outsourcing: Providing logical services

It is a known fact that healthcare professionals are busy professionals who need to focus on providing the best possible services without having to focus on administration related issues. On the other hand it is equally important for healthcare facilities to be profitable in order to survive. Therefore it becomes important for healthcare professionals and the administration of the healthcare facilities to strategize their limited resources so as to provide quality healthcare services while still maintaining a healthy bottom-line.

This process needs to be approached with caution, taking into account the pros and cons. One important aspect of healthcare that affects both services and profitability is that of documenting the healthcare process. Patient medical records primarily provide the basis for continued care and the base for billing along with many other aspects of successfully running a healthcare facility. Though there are numerous options available to healthcare professionals to document the care process, medical transcription has been found to be a method, which offers the most advantages.

Outsourcing medical transcription has been found to be one of the most logical solutions for the varied requirements of healthcare facilities and healthcare professionals. Given below are some of the logical solutions provided by outsourced medical transcription companies:

• Continued focus on patients: Using the services of a professional medical transcription company enables the healthcare professional to concentrate on the patient rather on the computer, as outsourced medical transcription service providers allow healthcare professionals to dictate the patient encounter rather than entering the details themselves

• Options to preserve the narrative: The process of converting audio to text using the services of a professional medical transcription service provider allows for the narrative portion of the patient medical record to be retained as part of the transcript

• Options to use the dictation device of choice: Outsourced medical transcription service providers allow healthcare professionals to use dictation devices of their choice, enabling healthcare professionals to make the best use of their time.

• Lowering costs: Outsourcing medical transcription has the additional advantage of substantially reducing the cost of transcription without affecting the accuracy or turnaround time

• Lowering overheads: Outsourcing medical transcription further allows healthcare facilities to save on overheads like real estate, capital expenditure, utilities etc.

• Accelerating reimbursements: Timely medical transcription can accelerate the process of reimbursement as patient medical records are the basis of coding and billing

• Adopting EMR/EHR: Outsourced medical transcription service providers allow for adoption of EMR/ EHR using HL7 interface

• Providing software and tools for medical transcription: The process of medical transcription becomes more efficient and easy to use with the help of the right technology. Outsourced medical transcription service providers provide the right software and tools to enable functions like:

1. Automatic upload of audio files
2. Keeping track of transcription
3. Document delivery through preferred modes
4. Archives
5. Option for electronic signature

Outsourcing medical transcription provides a logical solution for the patient medical record creation needs of healthcare professionals and healthcare facilities that encompass all aspects.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Tuesday, January 10, 2012

Medical transcription outsourcing: Helps overall improvement

With the nationwide drive towards adopting electronic health systems, healthcare facilities are frantically undergoing the process of sourcing the right product for them based on their specific requirements. The role of medical transcription in this move towards nationwide digitization of patient medical records is vital. Medical transcription as a service has been a part of healthcare for almost as long as healthcare services themselves. Though over the years medical transcription has evolved from its earlier simple role of listening & typing to that of a sophisticated and specialized service using the right skills and the right technology to provide services that aid healthcare facilities and healthcare professionals in many ways.

Possessed with an inherent understanding of the operations of healthcare facilities and the needs of healthcare professionals and combining this knowledge with their arsenal of technology and processes has enabled outsourced medical transcription service providers to provide services that help in the overall improvement of healthcare facility operations. Outsourcing medical transcription helps healthcare facilities and healthcare professionals in three of the main aspects that contribute to smooth operations:

• Quality: Apart from the skills and qualifications of the healthcare professional and the facilities provided by the healthcare facility there are other aspects that contribute to quality care, that outsourced medical transcription service providers help improve:

1. Focus on the patient: Using medical transcription services to document the patient encounter helps healthcare professionals concentrate on the patient rather than the monitor, this helps in improving the quality of care
2. Preserving the narrative: Using the services of a professional medical transcription service provider enables the narrative to be a part of the patient medical record which helps the healthcare professional recall important details that help in the care process
3. Accuracy: Documenting the patient encounter using a medical transcription service provider ensures that patient medical records are created with maximum accuracy possible using skilled medical transcriptionists and a rigorous quality assurance process

• Efficiency: Documenting the patient encounter using the services of an outsourced medical transcription service provider has been found to help improve the efficiency of healthcare professionals and healthcare professionals by providing services that include:

1. Allowing usage of flexible modes of dictation
2. Providing software and tools for transcription that not only provide numerous benefits but are also easy to use
3. Providing customized document delivery options
4. Providing easy access to archives to help retrieve older transcripts
5. Providing a system that enables easy tracking of dictations, work-in-progress and transcripts
6. Providing editing and proofreading services for transcripts created by speech recognition software
7. Adoption of EMR/ EHR using HL7 interface


• Safety: One of the concerns of healthcare professionals and healthcare facilities during the entire care process is providing for the security of confidential patient information. This information is especially vulnerable during transmission to and from the outsourced medical transcription service provider. Outsourced medical transcription service providers have realized the importance of HIPAA and HITECH compliance during the transcription process and provided for this by securing people, processes, technology and infrastructure used for medical transcription.

It can be seen that medical transcription service providers help enhance quality of services, improve efficiency and mitigate safety concerns.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete and reliable medical transcription services from TransDyne, click here.

Monday, January 9, 2012

Medical transcription outsourcing: Providing insightful support

It is a well-known fact that healthcare services do not function in isolation; they provide services to a wide variety of the population, have interactions with various regulatory authorities and draw support & inputs from various sources. As healthcare services are an essential service, they are under a lot of pressure to meet certain statutory requirements and maintain careful records of patient interactions. Moreover the healthcare sector also depends on insurance providers for reimbursements. Therefore documenting the healthcare process is essential to serve various purposes including clinical decision making, research, receivables management and managing risks.

Healthcare facilities and healthcare professionals have various options available to them for documenting the patient encounter; however outsourced medical transcription services have been found to be one of the most convenient, cost effective and comprehensive methods of documentation. Outsourced medical transcription service providers have the additional advantage of having an in-depth insight into the work life of healthcare professionals and operations of healthcare facilities. Their understanding of the healthcare sector enables medical transcription service providers to provide insightful solutions to the medical transcription needs of healthcare professionals and healthcare facilities.

Some of the salient points of insightful services provided by outsourced medical transcription service providers are:

For healthcare professionals and support staff:

• Convenient dictation and upload options: It is a known fact that healthcare professionals show a marked preference for dictation as means of capturing information regarding the patient encounter. Outsourced medical transcription service providers have enabled healthcare professionals to use dictation devices of their choice and have configured transcription systems to automatically upload these files for transcription regularly at predetermined intervals

• Accuracy: The information in the patient medical records is a valuable input for various aspects of the healthcare cycle; clinical, commercial and operational. It is important for this data to be accurate. Outsourced medical transcription service providers ensure accuracy by using skilled medical transcriptionists for transcription and then put the transcripts through a rigorous quality assurance process to ensure accuracy.

• Turnaround time: Apart from the accuracy of the information captured in the patient medical record, the turnaround time plays an equally important role in all the above-mentioned aspects. Outsourced medical transcription service providers have used a combination of skilled medical transcriptionists and technology to provide customized turnaround time options to healthcare professionals

• Easy tracking of work in progress: Due to the large volume of transcription requirements of a healthcare facility it becomes difficult for support staff to keep track of the dictation files, the work in progress and the transcribed files. Outsourced medical transcription service providers have provided easy to track systems to ease this problem.

• Convenient options for document delivery: Knowing the diverse requirements of healthcare professionals, outsourced medical transcription service providers offer them numerous options for document delivery according to their preference.

• Archives: Older transcripts are made easy to track by archiving them regularly and enabling easy search options using various criteria

For healthcare facilities

• Cost savings: Outsourcing medical transcription helps the healthcare facility save on costs- both direct and indirect substantially. Moreover timely medical transcription helps accelerate the reimbursement process.

• Adoption of EMR/EHR: Outsourced medical transcription service providers enable adoption of EMR/ EHR using HL7 interface.

• HIPAA and HITECH compliance: Acknowledging the importance of maintaining security during the transcription process, outsourced medical transcription service providers have ensured HIPAA and HITECH compliance throughout the transcription process by securing people, processes, infrastructure and technology.


It can be seen that outsourced medical transcription service providers provide insightful services that help improve the functioning and profitability of healthcare professionals and healthcare facilities.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!


To avail insightful medical transcription services from TransDyne, click here.

Saturday, January 7, 2012

Medical transcription outsourcing: Providing cognitive support

Like any other business sector, healthcare has benefited from the technological advances that have taken place. As a service that is vital in today's world, healthcare draws support from various sources to provide services that help save lives and improve the quality of life. Considering the criticality of healthcare services it becomes important that all the sources that provide support to this sector have an understanding of the needs of this sector and provide services accordingly.

Medical transcription has been providing valuable support to the healthcare sector for a long time. Medical transcription is the process of creating patient medical records converting the dictation of the patient – healthcare professional encounter into text format. Medical transcription requires the right combination of skilled medical transcriptionists, stringent processes and advanced technology to meet the quality standards of being accurate, timely, secure and cost- effective. In a scenario where there are numerous and often contradictory demands on the limited resources available to healthcare facilities, outsourcing medical transcription to a professional medical transcription service providers is an efficient, effective and economic solution.

Not only do outsourced medical transcription services meet all the quality criteria and help in curbing costs, they also provide cognitive support. Outsourced medical transcription service providers understand the healthcare process, recognize the needs of healthcare professionals & healthcare facilities and use their vast experience and expertise to provide services that help them function better.

Some of the services provided by outsourced medical transcription service providers that provide cognitive support are:

• Facilitating retention of dictation as a means of patient medical record creation: Documenting the care process using dictation provides healthcare professionals with numerous benefits like allowing them to save on time, being flexible, allowing them to capture the narrative portion of the record and allowing them to reflect & ruminate on the details collected during the care process etc. Outsourced medical transcription service providers have recognized these advantages and allowed healthcare professionals to use the familiar dictation- transcription method of creating patient medical records while still enabling EMR/ EHR adoption using HL7 interface.

• Reducing error in patient medical records using skilled medical transcriptionists: The accuracy of the information collected in patient medical records is essential for various purposes. To ensure maximum accuracy, outsourced medical transcription service providers put each patient medical record through a rigorous quality assurance process to ensure that errors and inconsistencies are minimized.

• Providing flexible options for the following:

1. Modes of dictation
2. Turnaround time
3. Document delivery modes
4. Report formats/ templates

• Easy access to older records: Providing healthcare can be as simple as a one-time visit or a treatment involving several visits over an extended period of time or sporadic need based visits. It is important for healthcare professionals and other staff at healthcare facilities to have easy access to all patient medical records, even older records. Outsourced medical transcription service providers have the practice of retaining the transcripts for a certain period of time and then archiving these records, which then can be accessed using, varied search criteria.

• Editing and proof reading services for speech recognition software transcription: Many healthcare professionals and healthcare facilities have started using speech recognition software to create transcripts. However the accuracy of these transcripts are below acceptable levels. Outsourced medical transcription service providers provide editing and proofreading services to help bring the accuracy levels of these transcripts to acceptable levels.

It can be seen that medical transcription service providers understand the subtleties of the healthcare process, recognize the needs of healthcare facilities and healthcare professionals and use this knowledge to provide medical transcription services that aid in all aspects.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail economical medical transcription services from TransDyne, click here.

Friday, January 6, 2012

Medical transcription outsourcing: Helping create cohesive patient medical records

It is a known fact that the healthcare process is information intensive and information dependent. The healthcare process depends on information to be able to deliver quality services, meet statutory norms, maintain profitability and to manage risks. The source of the information used for all these purposes originates primarily from the patient- healthcare professional encounter. This information is collected before, during and after the care process in the form of demographic data, complaints, symptoms, existing conditions, current medication, test results, lab results, procedures, insurance information etc.

To be used for various purposes it is important for this information to be available in the form of a cohesive record. Medical transcription, the process of converting the dictation of the patient- healthcare professional encounter helps create cohesive patient medical records. As medical transcription is a specialized process requiring intense focus, capital and various inputs to be effective, outsourcing medical transcription has been found to an effective solution. Outsourced medical transcription service providers help in the creation of cohesive patient medical records while still meeting the quality criteria of accuracy, turnaround time, security and lower prices.

How do medical transcription services help create cohesive patient medical records?

Cohesive patient medical records can be defined as records that are a culmination of all the relevant information regarding the patient record containing details like:

• Patient History and physical examination report: This contains a brief about the patient name, age, gender, occupation, family health history, habits like smoking etc. and the details of the physical examination.

• Consultation report: This contains the details of the findings by the consultant to whom the patient has been referred to for further treatment or diagnosis depending on the symptoms

• Operative report: This contains the details of the operation/surgery that a patient has undergone including details of the procedure, duration, the anesthesia given etc. This may also contains some postoperative details.

• Radiology report: This contains details of the radiologists’ findings on the X-rays, MRI scan, Ct scan, nuclear medicine, fluoroscopic studies etc along with the reports.

• Pathology report: This contains the findings of a pathologist of the tissue sample.

• Laboratory report: This contains the laboratory findings on body fluids

• Emergency report: This is a summary of the patient’s visit to the emergency room for emergency care.

• SOAP note report: This contains

1. Subjective: This section contains patient’s current condition like age, gender, and pertinent symptoms etc.
2. Objective: This section contains vital signs, findings from physical exams. Lab test results, co morbidity etc.
3. Assessment: This contains quick summary of symptoms and diagnosis etc.
4. Plan: This contains treatment plans, document goals for the patient with reasonable time lines etc.

• Progress note report: This contains progress of the patient after treatment/ operation/ procedure etc.
• Therapy report: This contains details of the therapy given to the patient
• Discharge summary: This contains all the details, which are generated when the patient is discharged including the treatment given, the progress of the patient, any reports and findings etc.

Outsourced medical transcription service providers help in creating a cohesive patient medical record by using a combination of skilled & specialty trained medical transcriptionists to ensure accuracy and turnaround time and use the right technology to ensure easy access and security. As medical transcription is the core business of the medical transcription service provider it results in economies of scale. Combining this with the experience and expertise of the medical transcription service provider results in substantial cost savings for the healthcare facilities.

Apart from the price, security and quality advantage, outsourced medical transcription service providers also provide the additional benefit of being able to adopt EMR/ EHRs using HL7 interface, while still retaining the familiar dictation-to- transcription method of documenting the care process.

TransDyne offers quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time and executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail expert medical transcription services from TransDyne’s click here.