Patient reports are a critical constituent of the smooth administering of a healthcare facility. They have effect to the actual cycle of clinical care including helping in the payments practice. Voice transcription is the system of transcribing medical reports, by changing the audio records as recorded by the doctor into typed form. Healthcare transcription is an expert service that requires the right human resources, the right methodology and the correct software and technology.
Contracting out voice transcription assists the healthcare providers to concentrate on delivering superb medical care, by creating clinical records in an accurate, quick, protected and cost-effective method. Not only this outsourcing medical transcription also facilitates healthcare facilities to curtail indirect cost that they may undergo by healthcare transcription in-house.
What are patient medical records and why are they important?
Patient clinical reports are the orderly record creation of patient’s individual medical chronicles and care. Patient transcripts consist of the following data:
- Name, date of birth, address, emergency contact numbers, sex, blood type etc.
- Date of last physical exam
- Dates and results of tests and screening
- Major illnesses & surgeries with dates
- List of medication, dosages and duration of prescription
- Allergies
- Chronic diseases
- Medical chronicles of illnesses in the family.
Patient clinical reports deliver health history. It is a comprehensive document chronicling disease, major & minor complaints including growth markers. It gives the health professionals an idea for what took place in the past to the patient. It also ensures clues about current illnesses. Health reports can demonstrate to be essential as an aid in deciding upon the correct diagnosis.
The data in health reports support in the below given:
- Continuity of healthcare
- Basis for deciding upon existing and forthcoming clinical care
- Help in safeguarding against lawsuit
- Is the foundation for reimbursement process
- For education and research uses
- Fulfilling statutory responsibilities.
It can be recognized that patient healthcare records are essential in the process of medical care. And as healthcare transcription is the system of forming patient reports, it is critical that healthcare providers should evaluate the service provider carefully before outsourcing voice transcription.
The parameters for evaluating an online medical transcription vendor are as follows:
Quality: This means the percentage of precision of the transcribed records vis-à-vis what was narrated. A minimum of 99% and above would be ideal.
Delivery time: Turnaround time signifies to the time taken to return the transcribed report to the healthcare provider. A turnaround time of not more than 24 hours for normal records and 4-12 hours for STAT transcripts would be deemed adequate.
HIPAA & HITECH compliance: The transcription vendor being outsourced to should be having HIPAA provisions. The healthcare transcription contractor has to have adequate security precautions to ensure that the secure data conveyed to and from is safeguarded and HIPAA compliant.
Pricing procedure: Curtailed charges are one of the key benefits that a healthcare facility wishes to have, from the sub-contracting alternative. Pricing method should be fair and realistic for the services provided. Pricing procedure should also be clear and effortless so that both parties can confirm the same at any level of the practice
Software and technology: The software and tools used by the online medical transcription service provider should not only be secure but should also be easy to operate, without having to entailing comprehensive guidance.
Sub contracting healthcare transcription to the optimum medical transcription contractor can aid the health facility not only with reference to seamless, effectual and economical making of patient records; it also has other plus points like:
- Retaining comfortable forms of dictation
- Integration with EMR/HER
- Medical specialty transcription
- Preset transfer of dictation and retrieval of documents
- Archiving facility.
TransDyne delivers superb healthcare transcription at cost-effective costs, accomplished by experienced and trained transcriptionists with a very promote delivery time accomplished through HIPAA compliant HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is improved but uncomplicated to use!
To gain from comprehensive voice transcription services from TransDyne, click here.
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